I’m a big picture sort of guy.
I see the big stuff. I’m sometimes lacking in the small details.
This was especially true when I was designing. It’s the reason I sucked as an assistant. I never enjoyed it. And I only did it when I had to. As the LD I always had great assistants who kept up with the paperwork. Translated my notes. Did the little stuff.
As a general manager this continues to be true.
I focus on the big picture. My assistants do the little stuff. The few places this doesn’t occur is financial matters. I double cross my T’s when it comes to payroll etc.
This doesn’t mean I miss things at service. There are things I’m always watching for. Listening for etc. but I’ve always counted on my assistants to do the small stuff. I’d also like to say I’ve had great assistants. I was in good hands.
Which brings me to today.
I don’t have an assistant.
It’s just me.
I do all the lifting. All the detail work. Which is fine until it isn’t.
Tonight we hosted another event. The second since my arrival. A post wedding after party. 10:45 till 12:30. For a ridiculous amount of money.
I negotiated the event. Food. Time. Bar. Cost.
Everyone was happy.
So I needed to send them a contract. I’ve always had a person for this. It’s just me now. So I reached out to a friend for help.
She sent me a sample contract. I edited it to suit my needs.
Saved it as a pdf. Sent it off.
But.
I failed to realized it was 13 pages. I saw the first 3. The last 10 were disclaimers that has nothing to do with me. Or our event.
The couple called confused.
I apologized.
Owned the mistake. Said to them exactly what I’ve said to you.
Fixed the mistake.
Sent it back.
Except since I’d negotiated their agreement, I’d sent out four more proposals for the same kind of event.
I looked at the wrong notes and the dollar amount I entered was more.
They called.
I explained.
I fixed it.
Sent it back.
Now they had issue with the financials. They didn’t understand the charges. I didn’t quote them a dollar per person. Typically 100 wedding guests. 100 dollars per person. You know your cost. In this case it was a minimum they had to meet. That they’d never meet because they were paying for us to stay open late. Not for a dollar per person. An amount. It had to be a food and beverage minimum so that I could add tax and service charge to pay the staff.
I adjusted the wording. Sent it back.
This happened two more times.
They signed. Everything was good.
I have to say. I felt like an idiot. But as I said to them. I’ve always had a person who wrote the contract using a catering program. This person collected deposits, created the BEO’s etc. I’m just trying to make sure I can get us through service.
Fast forward to today.
First few people arrive. An aunt. Who is super sweet. I give her a tour. She’s excited to come back with friends.
Then a man approaches. He introduces himself as the grooms father. And for the next 15 minutes does everything he can to make me feel like more of an idiot about the contract. He reminds me that they are doing us a favor by being here. We are making lots of money. I can only apologize and hope he goes away soon.
He ends by asking if he could go ahead and take care of the tab.
Ugh.
I explain I can take his card information but I won’t know the tab details until the end of the night as it’s a cash bar that will be subtracted from the minimum and he’ll pay the rest. He acts like I’ve just suggested he hand over the keys to his Porsche. He says he’ll deal with it at the end of the night.
I walk away feeling like an idiot.
12:45 rolls around and it time to settle up. He approaches. I run a report and we’ve sold hardly anything. I show it to him. I think he’s going to fight this. He clearly thought it would have been more. It was 45 people who’d already had too much to drink. They spent very little money.
I explain all this. He reluctantly gives me his card after conferring with his son.
I go to the POS. Run the card.
It’s declined.
I run it again.
It’s declined.
I very quietly approach him and say so.
He gives me another card. It goes through.
But there was quiet satisfaction as I took it back to him to sign our copy.
I’ll be better about the details next time. I am teachable. And I hardly ever make the same mistake twice.
I wasn’t the only person to feel like an idiot tonight.